Straight answers before you choose your next EMR.

Cash Practice starts at $39/month for clinic workflows without insurance billing. Insurance Practice starts at $69/month and adds eligibility, claim creation and submission, payer responses, ERA, adjustments, balances, and follow-up. Receptionist and Fax are optional monthly add-ons.

Create the account without entering payment information, verify the email address, and complete clinic setup. Before entering real patient information or uploading migration files containing PHI, request your clinic’s BAA and complete the required privacy and security setup. Supported migration exports are scoped with the clinic separately.

Create an Insurance account, verify your email, and set up the clinic workspace. Then enter your billing identity, providers, payers, and fee schedule and follow the in-app payer-enrollment checklist. Before entering real patient information, request your clinic’s BAA and complete the required privacy and security setup. Workspace setup can proceed while external enrollment reviews are pending; electronic claims remain blocked until the required approval is recorded.

On the Insurance Practice plan, each claim or ERA is $0.49. Receptionist is $15/month, including a phone number and model cost. Fax is $15/month, including a fax number or number transfer and storage. Credit-card transaction fees apply when patients pay invoices by card. These services may require setup, verification, provisioning, or payer enrollment before use.

No. The subscription is month to month. Cancel at any time; the subscription and account access continue through the end of the current renewal period.

The appointment, patient, clinician-reviewed note, and service details stay connected. Authorized clinic users can prepare the appropriate cash invoice or insurance claim after the clinical work is complete. Claim submission remains subject to billing review, payer requirements, and any required enrollment.

No. Intelligent Assist drafts, organizes, or previews work. Clinicians edit and sign notes. Authorized clinic users review claims, faxes, messages, and operational changes. Destructive calendar actions require explicit confirmation.

Yes. A BAA is available for clinics that need one as part of security and compliance setup. Request the BAA through the contact page before transferring PHI.

Supported exports keep clinic records portable. Confirm the required data, format, scope, and delivery process during setup or through authenticated support.

The team scopes supported exports of files, patient records, and claim history from the current system with the clinic. The service is included with no separate migration fee; source access, available formats, data quality, volume, and cutover details determine the final scope and timing.

Intelligent Clinic OS is built for outpatient rehab organizations from solo providers and growing teams to multi-location clinics, including mobile, cash-based, insurance-based, and hybrid practices. Current built-in clinical examples and AI defaults are PT-focused; confirm specialty-specific templates during setup.

The web application is responsive for phone-sized workflows. A staff-first native iOS application is also under active development; confirm current availability and supported workflows during setup.